Tuesday, December 13, 2016

Google Forms for Online Quizzes

In June, Google released updated Google Forms to allow for auto-graded quizzes, These quizzes are easy to create and allow you to not only quickly gain insights into class performance via automatically generated stats like a summary of responses, frequently missed questions, average, median, and range of scores, and graphs marked with correct answers.

To create a quiz, create a new form and then click the settings widget (1).  
Next, click Quizzes (2).

Then be sure that the slider next to Make this a quiz is set (3).

Quiz options include 

  • the ability to release grades immediately after the student submits the quiz, or you may wait and send grades after you have manually reviewed the quiz.
  • The ability for the student to see missed questions, correct answers, and point values.
As you write your quiz, you will be able to assign points for each question and develop an answer key by selecting the correct answers for all question types (except grid questions).  You may also add explanations to answers.  These explanations may include links, videos, or websites.

Quiz responses can be viewed as a summary of all responses or by individual response.  A response summary is automatically generated.  

  • The Summary includes insights (average, median, range) and total point distribution.  Frequently missed questions are also singled out for your review.  Answers for all responses are then displayed visually using bar graphs and pie charts.  This visual display allows you to see trends in your data.
  • Individual Responses allow you to review each students responses and to hand grade the assignment.  So, if you have fill in the blanks, or short essays - no problem.
Choose when to Release Grades
Student grades can be sent immediately after they finish the exam, or you may release them after a manual review.  You choose the timing in settings.  

To manually send ALL grades, choose Summary then scroll down until you see Scores and click Release Scores.

To manually send an individual grade, select Responses -> Individual and then click on Release Score.

Creating the online quiz in Google Forms takes a little bit of time, but grading is easy and the information that you can?get back on the assessment is priceless.  Why not check it out.

Thursday, December 8, 2016

How to Enter Quarter Grades in Aspen (MS/HS)

How to Enter Quarter Grades in Aspen

Your Aspen gradebook is similar to the paper gradebook that we all used to use.  It’s a private document that only you can see.  At the end of each quarter, your student grades and comments must be posted to make them visible to the school and district.

PostGrades1.pngTo Post your grades in Aspen Gradebook,

  1. Go to the Scores page in your Gradebook
  2. In the Grade Columns drop down box, select Post Columns (see red arrow)
  3. PostGrades2.pngThe Aspen Posting columns will appear.  These are
    • Q1Grd - Quarter 1 Grade
    • Q1ClsAbs - Quarter 1 Class Absences
    • Q1Com1 and Q1Com2 - Quarter 1 Comment 1 and Comment 2 fields
  4. Select Options -> Update Post Columns
  5. This will take you through the Update Post Columns wizard.  (see images below)
    • Step 1. Select the Grade Term (Q1) and the Grades to update (all students).
    • Step 2. Select Quarter 1 Grade = Average:Q1 and Q1 Class Absence= Class Absence Total
    • Step 3. Confirms the choices made in Step 1 and Step 2.
Step 1
Step 2
Step 3
  1. Click Finish.
  2. You should notice that the Q1Grd and Q1ClsAbs fields will now be populated.
  3. Add comment codes (see WHS Comment Codes)

Verifying your Grades
  1. Verify your grade in Q1Grd against the grade from your Gradebook which is labeled Q1.
  2. If you would like to change the grade, simply click on the grade in the Q1Grd field and change it. Grades that you have modified will be indicated by a red, crossed-out circle.  PostGrades7.png

Applying the N-Rule (5 or more absences)
  1. In Aspen, you will apply the N-Rule using the comment fields
    • 100 N-Rule: May lose credit for course due to to attendance issues. Contact school administration.
    • 101 N-Rule: Loss of credit, due to attendance issues, under consideration. Contact school administration


What does the pushpin mean?  
    • If the pushpin is black ,
      you can enter grades for this column, but you cannot post them to transcripts yet.
    • If the pushpin is green with a triangle ,
      you can enter and post grades for this column.
    • If the pushpin is red with a square ,
      you already posted the information to transcripts. If you need to change a grade, you will be able to repost your grade for 5 days after the report cards are distributed.  After that, you will need to complete the grade change form (see Guidance department).

Once you have verified the grades, added comments, and applied the N-Rule if necessary, you can Post your grades. Posting your grades sends a copy of the grades in the field Q1Grd (and comments) to the report card / student transcript.
  1. Once the posting period has opened, the pushpin will turn from black to green.  The green signifies that you can post your grades.
  2. To Post your grades,  click Option -> Post Grades
  3. The Post Grades pop-up will appear.
  4. PostGrades9.png Fill in
    • Grade Term = Q1
    • Grades to post = Term Grades for all Students.
  5. Click Ok
  6. Once your grades are posted, your push pin will change from green to red.
  7. You must Post Grades for each class individually.


  • You may re-post your grades as many times as you please until the posting period ends.
  • There will be no printed verification sheets.  Instead, you can verify your grades on the Post Columns page of your gradebook (see steps 9 and 10).
  • Want a printable copy of this verification page?  
    • Select Reports -> Gradebook Sheet
    • The Gradebook Sheet will appear.  
    • Click Run.
    • The printable version of your Post Columns page of your gradebook will pop-up
    • Select Printer icon at the top of the Gradebook Sheet page.
  • If you planning on using the same comment field for most of the students in your class, you can quickly add the comment to all students by using Options -> Fill Down Values.  Then just change those students who need different comments.

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Thursday, December 1, 2016

In-district Technology Grants - DUE January 5, 2017

We are happy to announce that WFEE has made another contribution to PowerED UP, which allows us to send out another round of in-district technology grants!

These will be due January 5, 2017

For the secondary level schools, the focus will be on innovation and trying new types of technology, and less on student devices.  For the middle school, student devices for the classroom will not be part of this round, and for the high school there will be a limited number of student devices allowed (based on the BYOD being fully rolled-out at middle and piloted at high school).  Elementary grants will be open for student devices and innovative technology.

Based on funding, please keep in mind that requesting a "class set" of anything will not be awarded.  If after reading through all of the attached documents, you have any questions, please let me know.  However, please do not send me your grant, as this is a blind scoring process.  Please submit the grants to:   https://goo.gl/forms/lJJcbyAGqKYdLZEo1      

No grantswill be accepted through email, hard copy, etc.  They MUST be submitted through the googleform (this allows us to make sure that none are lost in processing and that none of the people blind scoring will see the grants ahead of time).  Based on feedback we have: changed the submission process, streamlined the form, attached a sample, and are encouraging people to apply as a grade level or team.  We also want to emphasize that we do not expect the grants to be lengthy (1-2 pages), and that most people are asked to do no more than 6 hours of professional development (which can be delivered during half-days, summer workshops, faculty/dept/grade level sharing, common planning time sharing, helping an individual colleague, presenting on tech night, etc.).  

Thanks you!


Thursday, November 17, 2016

Don't forget to POST

If you need to make any changes to the grade reported on your gradebook, don't forget to POST the grades. 
  • You may Post any number of times
  • Posting sends a grade to the report card

Report Card Analogy
The Post-Columns Term page of your gradebook can be thought of as a piece of paper listing the grades that you are reporting to the office.  On this paper, you will 
  1. report the grade that you want the student to receive
  2. the number of absences for the class
  3. comments that you would like to share about the student
Any time that you change this information - for example, increasing a student grade or adding comments - you update the form.  

But making the change to the form is not enough.  To get the grade to the office, you must click on the POST button.  Otherwise, it will just sit on your (Aspen) desk.

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Tuesday, November 15, 2016

Viewing Student Grades After They Have Dropped The Class

You may have a student(s) who switches out of your class but later need to view their grades.  Finding these students and their assignment grades is easy in Aspen.

  • Click on the Gradebook tab.
  • Click on Scores in the left hand navigation.
  • Then click on Withdrawn under the Status.

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Wednesday, November 9, 2016

Pass/Fail Grading

Pass/Fail Grading in Aspen is EASY.

Adding a Pass Fail Grade to an Assignment

To give a student a P(ass) grade on a single assignment, simply type in the letter P in the place of a number grade in the assignment column.

Similarly, you would add an F for a student who Failed the assignment.

Adding a Pass Fail Grade for the Quarter
After Updating Post Columns, change the grade (which may be blank) to a P or F.  Add comments and then click the Post Grades button.  

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Wednesday, November 2, 2016

Releasing a Document from the Universal Printer

Once you activate your badge, you can print from your computer:
  • File
  • Print
  • click CHANGE printer
  • choose District Universal Copier
  • (If you don't see it, you might have to click Show All)
  • Select Print
Your document will wait for you in the copier. It will not print.

Only you can print your document by swiping your badge over the printer.

  1. Go to any copier in the district and swipe your badge over the SCAN CARD HERE

  1. Only your documents will show up.

  • You can choose which document/s to print or print All

  1. If you choose All, all of your documents will automatically print

  1. If you choose a document, you will have to click on Print
  2. You can return to the copier from this screen if needed

  1. You can delete anything in your queue from this screen by choosing the document and click Delete
  2. Your documents will stay in the queue until you print or delete

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Tuesday, November 1, 2016

Gradebook: Are your students and parents seeing class statistics?

Would you like to share statistics about the high, low, and median score assignments for each assignment?

  1. In the Staff view, on the settings bar, click Set Preferences under your user name.
  2. In the Set Preferences pop-up, click the Gradebook tab.
  3. Scroll down to the Publish Assignment Statistics box and check it.
  4. Alternatively, if you DO NOT want your students and parents to see these statistics, make sure the box is unchecked.
Publish assignment statistics

  1. Select this checkbox if you want low, median, and high assignment scores to appear for parents and students when they view grades using the Family and Student portals.

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Saturday, October 29, 2016

Aspen: Printing Student Gradebook

Image 1
If you would like a printed copy of your Aspen Gradebook worksheet, 

  • Select Gradebook tab
  • Select the course
  • In the left hand navigation options, select Scores
  • Your gradebook will appear on the screen.
  • Select Reports -> Gradebook Sheet
    (image 1)

Image 2
  • The Gradebook Sheet (image 2) will appear.  Click Run.

  • The printable version of your gradebook will pop-up (Image 3)
  • Select Printer icon at the top of the Gradebook Sheet page.

Wednesday, October 26, 2016

Activating Your ID Badge to Universal Copiers

In order to print to the universal printer/copiers you must 1st activate  your ID badge. To activate, bring your ID badge to one of the universal printers, and follow the steps below:
  1. Press the Services Home button on the printer.
  1. Swipe your badge over “SCAN CARD HERE”
  • Try it face up and then face down
  • You will hear a beep once scanned correctly

  1. Associate Card screen
  • Press Yes


  1. Associated Card – Username
  • Enter your computer login username (ex) jdoe, press done


  1. Associated Card – Password
  • Enter your computer login password, press done


  1. Card Associated – Successful
  • Press Yes

  1. Logout

Option 1:  You can swipe your badge over the “SCAN CARD HERE”

                          Option 2:  Press the Logout button