Monday, September 29, 2014

Gmail Shortcuts

Here are to some time saving shortcuts you can use in Gmail:

Firstly, to turn keyboard shortcuts on, go to Mail Settings by clicking on the Gear and choosing Settings, then in the General tab find Keyboard Shortcuts and select Keyboard shortcuts on. 

cCompose new message
/Start a new search (cursor jumps to search box)
With an email selected (by tick box) or open:
lOpen Label menu
vOpen Move To menu
!Report as Spam
#Move to Bin
+ or -Mark as important / not important
Shift-rMark as read
Shift-uMark as unread
From an open email:
zUndo last action
Shortcuts for the new Gmail compose (automatically enabled)
Shift + EscapeFocus main window
Escape;Focus latest chat or compose window
Ctrl + .Go to next chat or compose window
Ctrl + ,Go to previous chat or compose window
Ctrl + EnterSend your message
Ctrl + Shift + cAdd cc recipient
Ctrl + Shift + bAdd bcc recipient
Ctrl + Shift + fAccess custom from
Ctrl + kInsert link
down arrowMove down to previous message
up arrowMove up to next message
nIn a conversation, move down to the next message
pIn a conversation, move up to the previous message
EnterOpen currently focused message
Ctrl + bBold
Ctrl + iItalics
Ctrl + uUnderline
Ctrl + Shift + 7Bulleted list
Ctrl + Shift + 8Numbered list
Ctrl + Shift + 9Quoted text
Ctrl + Shift + lAlign left
Ctrl + Shift + eAlign center
Ctrl + Shift + rAlign right
Ctrl + [Indent less
Ctrl + ]Indent more

Here is the original link

Thursday, September 25, 2014

Archived Emails? Now what?

Have your emails accidentally been archived?  Can you no longer find those emails? No problem.

Check out Gmail help on archived emails to find out 

  • how they get archived, 
  • how to find archived emails, and 
  • how to move them back to your inbox.

Archived Emails Help

Thursday, September 18, 2014

Deleting Email Contacts from Gmail

If you were using our new Google Apps for Education Gmail account last spring, you may now find old FirstClass email addresses appearing when you try to email co-workers.  

Not to worry.  Phil Bellenoit (Elementary ITS) shared this great Tech TidBit.  Folow the instructions below or watch this video.

In Gmail, switch from the Mail view to the Contacts view.  See image on right.

In the Search bar at the top of the page, search for "".  

Then click on the search icon.

When your search results appear, you may select individual contacts by clicking the box next to the person's name OR you may select the entire list by clicking the box in the button at the top of the page next to the Add to Contacts Button.

After you have selected all the contacts that you want to delete, click "More" and then select "Delete Contact" from the list.

Friday, September 12, 2014

Gmail: Creating Meaningful Subject Lines

Because Gmail threads emails into a single conversation, it is important to ensure that your subject lines are meaningful.  Writing meaningful subject lines are important for you, your recipients who receive many emails each day, and when you write messages on distribution lists.

Creating meaningful subject lines makes searching for emails in Gmail much easier.   Oftentimes, you receive many email messages from the same person and meaningful subject lines allow you to easily determine which email you want because the subject line describes the content.

Meaningful subject lines can assist in receiving timely responses.  They assist a recipient in choosing the correct email.  

Meaningful subject lines can also help you to receive more timely responses.  This is because co-workers who receive many emails everyday can immediately determine the topic and importance of your email.

When sending emails, it is important not to reply to an email with an unrelated  topic or question.  A new topic should have a new subject line because it is a new conversation.

For more good advice, check out the web page: Top 10 strategies for writing effective emails.

Gmail Help on Understanding Gmail Conversations: 
Gmail groups all replies with their original message, creating a single conversation or thread. In other email systems, responses appear as separate messages in your inbox, forcing you to wade through all your mail to follow the conversation. In Gmail, replies to emails (and replies to those replies) are displayed in one place, in order, making it easier to understand the context of a message -- or to follow the conversation.
When you open one message in a conversation, all of your related messages will be stacked neatly on top of each other. We call this Conversation View. In Conversation View, each new message is stacked on top of the ones that arrived before it, so that the newest message is always the one you see first.

Tuesday, September 9, 2014

How to Book a School Resource (Laptop Cart or Computer Lab)

In a previous blog entry, we learned how to add a Resource Calendar to Google Calendar.  This blog entry will show you how to book the laptop cart or computer lab at your school by creating an event on your calendar.  

Booking a school resource is done by creating an event on your calendar and then adding the resource to your event.  Follow the steps below or watch this video.

  1. Create the event on your calendar.
    For example, a HS teacher may want to book the Integration Lab during C: Block on Tuesday.
    1. By adding the time at the beginning of your description, you can schedule the resource for the exact time that you will need the resource.
    2. Add the event to YOUR calendar.  Google Calendar will automatically also enter it to the resources calendar for you.
    3. Click on the Edit Event link to go to the next step.
  2. Add the Resource
    1. Notice the event name in the description box.  It does not include the time that you previously entered.
    2. The time appears in the To and From boxes (see 2 on image right).
    3. On the right side of the event details page, you will see 
      Add: Guests ! Rooms, etcClick on Rooms, etc. 
    4. Select the resource that you want to use.
      The teacher in our example would s
      elect WHS-A103-Lab 
    5. Click Save.
    6. Please note: If an existing resource is not listed then it has already been booked by another teacher.
Once you have completed these steps, you should see the event on your calendar.  
The event will automatically be generated in the Google Calendar for the Resource.  
Finally, anyone else who tries to book the resource during the same time period will not see the resource under the Rooms, etc. list.

Friday, September 5, 2014

Setting Gmail as your default email handler in Chrome

Have you clicked on an email link and not had email open?  

If your answer is yes, then you need to set your default email handler in Chrome.

Setting the default email handler in Chrome is easy and this video will show you how.