Monday, February 8, 2021

Quick Tip: Google Slide for Collaboration

Were you aware that you can use Google Slides to view the work happening in real time?  Here is how it works.

First Create Your Slide Show

  1. Create a slide show in Google Slides
  2. When creating your Google Classroom assignment select "Everyone can Edit" i so that all students will be editing the same document.
  3. Assign each student a single slide or a group slide in the slide show.   
    To make it easier for everyone, you might design the slides to each have a different color and then assign the students to say the green slide or the blue slide.
Work Together in Real Time
  1. Open the slide on your screen and have the students all go to their assigned slide.  
  2. Select View Grid to monitor all slides at one time.
  3. Monitor the change in the slides.  If you notice that most slides are being rapidly updated but one slide is not, then you can check in and assist the students whose slide is not getting updated.

This is all explained via the video below by WPS's Lynne Peledge.

Monday, February 1, 2021

WHS Course Recommendations - 2021

 Course recommendations are once again being completed in Aspen.

The window for completing your course recommendations is February 1 - February 21st.

The process for Course Selection starts with teachers recommending students for courses and levels.  Once these recommendations are completed, students and parents will use this information to select courses online for the next school year.  

Set Your Gradebook Preferences to Show Next Year’s Course Recommendations

  1. Log in to Aspen.
  2. In the upper right corner, click the triangle next to your name.  A dropdown box will appear.
  3. Click Set Preferences.
  4. Select the Gradebook tab.
  5. Check the Show course selection recommendation checkbox. (This may already be set for you as the default.)
  6. Click OK.
  7. SetPreferences-Recommendation2.pngIMPORTANT: Once you have completed your recommendations, you may want to uncheck this box, as the recommendations drop-down menus take up quite a bit of room in the gradebook window.  You can always see the recommendations again by changing your preferences.

Recommend Next Year’s Courses for Your Students


  1. Log on to the Staff view.
  2. Click the Gradebook tab.
  3. Select a course, and click the Scores side-tab.
  4. The Recommendation column appears next to each student's name in your gradebook.
  5. You may recommend one or two courses for each of your students.  (Recommending only 1 course is what we advise.)
  6. Recommendation2.png
    Note that you may only recommend courses that are in the same department as the course you are currently teaching the student.  For example, if you are teaching this student Spanish, you may only recommend this student for another course in the World Language department.
  7. To recommend a course for a student, click the down arrow in the Recommendation 1 column.  You will see a list of all courses available (in this case - in World languages).
  8. If you cannot see all of the options in the dropdown, click <CTRL> - This will make everything on your screen smaller and allow you to access those courses that are not visible.
  9. You can use <CTRL> D if you will be making multiple recommendations for the same course.
  10. The courses that you recommend for students will be marked as "Recommended."  There is nothing to "post".  Please be sure to let students know to look for that when they log in to select their courses.   (However, student registration does not open for a few weeks.)
  11. Recommendation3.pngIf you want, you can leave a comment about why you are recommending this particular course.  Click on the pencil in the comment column, which will open a dialog box, where you can type your comments. These comments assist Guidance when talking to students about what classes they should take.
    IMPORTANT: Students and parents will see these comments and this field can be used to communicate with students and families.
  12. You can print a report of the courses you have recommended your students for.  Click on Reports –> Course Recommendati

Monday, January 25, 2021

Q2 and Midterm Grades


How to Enter Quarter 2 and
MidTerm Grades in Aspen

I've updated the posting for Q2 and Midterm Grades by adding this video to show the steps to posting your Q2 grades. Here is a direct link to the video.

The steps to entering your Quarter 2 grades is similar to Quarter 1, but you have the additional step of also adding your MidTerm Exam grades.

** 2020-2021 update. If you did not give a midterm exam and leave the MidTerm Exam field blank, the field will be ignored in the cal

To Post your Q2 grades in Aspen Gradebook,
  1. Go to the Scores page in your Gradebook
    Post Columns - Term Q2

  2. In the Grade Columns drop down box, select Post Columns.  Also, set the Term to Q2.  
    (see green in image right)
  3. The Aspen Posting columns will appear.  These are
    • Q2Grd - Quarter 2 Grade
    • S1Exam - Semester 1 Exam
    • MidGrade - MidYear Grade
    • Q2ClsAbs - Quarter 1 Class Absences
    • Q2Com1 and Q2Com2 - Quarter 1 Comment 1 and Comment 2 fields
    • Q2 - The grade from your gradebook for quarter 2
  1. Click the Update Post Columns button -OR-
    Select Options -> Update Post Columns
  2. This will take you through the Update Post Columns wizard.  (see images below)

  • Step 1. Select the Grade Term (Q2) and the Grades to update (all students).

  • Step 2. Select
  • Quarter 2 Grade = Average:Q2  
  • Mid Term Grade = District Calculation
  • Q2 Class Absence= Class Absence Total

  • Step 3. Confirms the choices made in Step 1 and Step 2.

  1. Click Finish.
  2. You should notice that the Q2Grd and Q2ClsAbs fields will now be populated.

    ** MidGrade The grade is equal to the average of the Q1Grd and Q2Grd
  3. If you decide to make changes to the Q2Grd column, remember to click on the Update button in the MidGrade Column to recalculate the Midyear grade.

  4. Aspen will calculate the MidYear grade for you.  If you give Pass/Fail grades for your class, please enter P or F in the MidGrade field.  
  5. Add comment codes (see WHS Comment Codes)

Verifying your Grades
  1. Verify your grade in Q2Grd against the grade from your Gradebook which is labeled Q2.
  1. If you would like to change the grade, simply click on the grade in the Q2Grd field and change it. Grades that you have modified will be indicated by a red, crossed-out circle.  PostGrades7.png

Pass/Fail, Incompletes, and Medical Grades

If you are giving any of these grades, simply change the grade in the Q2Grd and MidYear fields.  Pass (P), Fail (F), Incomplete (I), and Medical (M).

Applying the N-Rule (5 or more absences)
  1. In Aspen, you will apply the N-Rule using the comment fields
    • 100 N-Rule: May lose credit for course due to to attendance issues. Contact school administration.
    • 101 N-Rule: Loss of credit, due to attendance issues, under consideration. Contact school administration


What does the pushpin mean?  
  • If the pushpin is black ,
    you can enter grades for this column, but you cannot post them to transcripts yet.
  • If the pushpin is green with a triangle ,
    you can enter and post grades for this column.
  • If the pushpin is red with a square ,
    you already posted the information to transcripts. If you need to change a grade, you will be able to repost your grade for 5 days after the report cards are distributed.  After that, you will need to complete the grade change form (see Guidance department).

Once you have verified the grades, added comments, and applied the N-Rule if necessary, you can Post your grades. Posting your grades sends a copy of the grades in the field Q2Grd, S1Exam, and MidGrade (and comments) to the report card / student transcript.

  1. Once the posting period has opened, the pushpin will turn from black to green.  The green signifies that you can post your grades.
  2. To Post your grades,  click the Post Grades button -OR- click Option -> Post Grades
  3. The Post Grades pop-up will appear.
    Fill in
    • Grade Term = Q2
    • Grades to post = Term Grades for all Students.
  4. Click Ok
  5. Once your grades are posted, your push pin will change from green to red.
  6. You must Post Grades for each class individually.


    There will be no printed verification sheets.  Instead, you can verify your grades on the Post Columns page of your gradebook (see steps 10 and 11).
  • You may re-post your grades as many times as you please until the posting period ends.
  • Want a printable copy of this verification page?  
    • Select Reports -> Gradebook Sheet
    • The Gradebook Sheet will appear.  
    • Click Run.
    • The printable version of your Post Columns page of your gradebook will pop-up
    • Select Printer icon at the top of the Gradebook Sheet page.
  • If you planning on using the same comment field for most of the students in your class, you can quickly add the comment to all students by using Options -> Fill Down Values.  Then just change those students who need different comments.