Thursday, November 9, 2017

Google Classroom Update

If you are using Google Classroom, you may be interested to know that Google has made some updates to Google classroom including the ability to import grades from a Google Form directly into your Google Classroom.

Grade and return a Google Forms quiz
  1. If the assignment has a Google Forms quiz, and grade importing was enabled when you created the assignment, click Import grades.
  2. Click Import to confirm.
    Note: Importing grades will overwrite any grades already entered.
    You’ll see the grades autofill at the students’ names.
  3. Click Return to return the grades to students.
    Students can also view their grades in Forms.
Note: If you didn’t enable grade importing when you created the assignment, you can edit the assignment to enable it after the assignment is posted and completed by students. 
For more information on Grading and Returning Assignments in Google Classroom, check out the Google Help Pages.

Wednesday, November 1, 2017

How to Enter Quarter Grades in Aspen (MS/HS)

How to Enter Quarter Grades in Aspen

Your Aspen gradebook is similar to the paper gradebook that we all used to use.  It’s a private document that only you can see.  At the end of each quarter, your student grades and comments must be posted to make them visible to the school and district.

PostGrades1.pngTo Post your grades in Aspen Gradebook,

  1. Go to the Scores page in your Gradebook
  2. In the Grade Columns drop down box, select Post Columns (see red arrow)
  3. PostGrades2.pngThe Aspen Posting columns will appear.  These are
    • Q1Grd - Quarter 1 Grade
    • Q1ClsAbs - Quarter 1 Class Absences
    • Q1Com1 and Q1Com2 - Quarter 1 Comment 1 and Comment 2 fields
  4. Select Options -> Update Post Columns
  5. This will take you through the Update Post Columns wizard.  (see images below)
    • Step 1. Select the Grade Term (Q1) and the Grades to update (all students).
    • Step 2. Select Quarter 1 Grade = Average:Q1 and Q1 Class Absence= Class Absence Total
    • Step 3. Confirms the choices made in Step 1 and Step 2.
PostGrades3.png
Step 1
PostGrades4.png
Step 2
PostGrades5.png
Step 3
   
  1. Click Finish.
  2. You should notice that the Q1Grd and Q1ClsAbs fields will now be populated.
  3. Add comment codes (see WHS Comment Codes, McCall Comment Codes)

Verifying your Grades
PostGrades6.png
  1. Verify your grade in Q1Grd against the grade from your Gradebook which is labeled Q1.
  2. If you would like to change the grade, simply click on the grade in the Q1Grd field and change it. Grades that you have modified will be indicated by a red, crossed-out circle.  PostGrades7.png


Applying the N-Rule (5 or more absences)
  1. In Aspen, you will apply the N-Rule using the comment fields
    • 100 N-Rule: May lose credit for course due to to attendance issues. Contact school administration.
    • 101 N-Rule: Loss of credit, due to attendance issues, under consideration. Contact school administration

black-pushpin.png

What does the pushpin mean?  
    • If the pushpin is black ,
      you can enter grades for this column, but you cannot post them to transcripts yet.
    • If the pushpin is green with a triangle ,
      you can enter and post grades for this column.
    • If the pushpin is red with a square ,
      you already posted the information to transcripts. If you need to change a grade, you will be able to repost your grade for 5 days after the report cards are distributed.  After that, you will need to complete the grade change form (see Guidance department).

PostGrades8.png
POSTING Grades
Once you have verified the grades, added comments, and applied the N-Rule if necessary, you can Post your grades. Posting your grades sends a copy of the grades in the field Q1Grd (and comments) to the report card / student transcript.
  1. Once the posting period has opened, the pushpin will turn from black to green.  The green signifies that you can post your grades.
  2. To Post your grades,  click Option -> Post Grades
  3. The Post Grades pop-up will appear.
  4. PostGrades9.png Fill in
    • Grade Term = Q1
    • Grades to post = Term Grades for all Students.
  5. Click Ok
  6. Once your grades are posted, your push pin will change from green to red.
  7. You must Post Grades for each class individually.


FAQs

  • You may re-post your grades as many times as you please until the posting period ends.
  • There will be no printed verification sheets.  Instead, you can verify your grades on the Post Columns page of your gradebook (see steps 9 and 10).
  • Want a printable copy of this verification page?  
    • Select Reports -> Gradebook Sheet
    • The Gradebook Sheet will appear.  
    • Click Run.
    • The printable version of your Post Columns page of your gradebook will pop-up
    • Select Printer icon at the top of the Gradebook Sheet page.
  • If you planning on using the same comment field for most of the students in your class, you can quickly add the comment to all students by using Options -> Fill Down Values.  Then just change those students who need different comments.


ADD your email address under the Follow Blog by Email heading in the right hand side of the blog to have automated delivery of each new blog entry

Monday, October 30, 2017

Aspen Gradebook - Visibility Types


Aspen offers three visibility types: Private, Public, and Public -- no grades.  As you create an assignment for your students, you will be asked to set an initial status for the assignment.  The choice is up to you.  

What do each of the Visibility Types mean?

Private Assignments do not appear in the Student or Family portals

 
Public Assignments and grades appear in the Student and Family portals
Public -- no grades Assignments appear in the portals, but grades do not.


How can I see the Visibility Type of an assignment?

When viewing the Scores page of your gradebook, you will see privacy icons associated with each of the assignments located on the last line of the assignment.  



How do I change the Visibility Type Status?

Clicking on the icon allows you to toggle between the three visibility types.