Q2 and MidTerm Grades (2022)

 

How to Enter Quarter 2 and
MidTerm Grades in Aspen

I've updated the posting for Q2 and Midterm Grades by adding this video to show the steps to posting your Q2 grades. Here is a direct link to the video.

The steps to entering your Quarter 2 grades is similar to Quarter 1, but you have the additional step of also adding your MidTerm Exam grades.

What if I am not giving a midterm? If you did not give a midterm exam then leave the MidTerm Exam field blank, the field will be ignored in the calculation of the semester grade.

To Post your Q2 grades in Aspen Gradebook,

1. Go to the Scores page in your Gradebook
   
2. In the Grade Columns drop down box, select Post Columns.  Also, set the Term to Q2.  (See highlighted area below).
   

   

   
   

   

   
   
3. The Aspen Posting columns will appear.  These are
• Q2Grd - Quarter 2 Grade that will appear on report card
• MidExam - Midterm exam OR for Semester 1 Final Exam
• MidGrade - MidYear Grade
• Q2ClsAbs - Quarter 1 Class Absences
• Q2Com1 and Q2Com2 - Quarter 1 Comment 1 and Comment 2 fields
• Q2 - The grade from your gradebook for quarter 2

4. Click the Update Post Columns button -OR-
   Select Options -> Update Post Columns
5. This will take you through the Update Post Columns wizard.  (see images below)

Step 1. Select the Grade Term (Q2) and the Grades to update (all students).
Step 2. Select Quarter 2 Grade = Average:Q2   Mid Term Grade = District Calculation Q2 Class Absence= Class Absence Total
Step 3. Confirms the choices made in Step 1 and Step 2.

9. Click Finish.
10. You should notice that the Q2Grd and Q2ClsAbs fields will now be populated.

    

    
    
    ** MidGrade The grade is equal to the average of the Q1Grd and Q2Grd ** FG (Semester courses only) is equivalent to MidGrade
11. If you decide to make changes to the Q2Grd column, remember to click on the Update button in the MidGrade Column to recalculate the Midyear grade.

    

    
    
12. Aspen will calculate the MidYear grade for you.  If you give Pass/Fail grades for your class, please enter P or F in the MidGrade field.  
13. Add comment codes (see WHS Comment Codes)

Just a few quick notes:

Semester 1 classes ONLY: You will have the additional fields of Final Exam and FG (Final Grade).  If you are giving a midterm/final for your class - please only add this to the Final Exam field.  After adding your Final Exam grade, be sure to click the Update in the FG field.  You may also click on the Update on the MidGrade field, but it is not as important as the FG field.

If you are not giving a Midterm (FY classes) or Final Exam (Semester 1 classes): If there is no grade in the Exam column, the MidGrade or FG fields will be updated during the Update Post Columns and the Exam grades field is ignored.

Verifying your Grades

1. Verify your grade in Q2Grd against the grade from your Gradebook which is labeled Q2.
2. If you would like to change the grade, simply click on the grade in the Q2Grd field and change it. Grades that you have modified will be indicated by a red, crossed-out circle.  

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Pass/Fail, Incompletes, and Medical Grades
If you are giving any of these grades, simply change the grade in the Q2Grd and MidYear or FG fields.  Pass (P), Fail (F), Incomplete (I), and Medical (M). The red, crossed-out circle will appear with the new grade indicating that you have manually input the grade.

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Applying the N-Rule (5 or more absences)

12. In Aspen, you will apply the N-Rule using the comment fields
• 100 N-Rule: May lose credit for course due to to attendance issues. Contact school administration.
• 101 N-Rule: Loss of credit, due to attendance issues, under consideration. Contact school administration

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What does the pushpin mean?  

• If the pushpin is black ,
  you can enter grades for this column, but you cannot post them to transcripts yet.
• If the pushpin is green with a triangle ,
  you can enter and post grades for this column.
• If the pushpin is red with a square ,
  you already posted the information to transcripts. If you need to change a grade, you will be able to repost your grade for 5 days after the report cards are distributed.  After that, you will need to complete the grade change form (see Guidance department).

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POSTING Grades

Once you have verified the grades, added comments, and applied the N-Rule if necessary, you can Post your grades. Posting your grades sends a copy of the grades in the field Q2Grd, S1Exam, and MidGrade (and comments) to the report card / student transcript.

13. Once the posting period has opened, the pushpin will turn from black to green.  The green signifies that you can post your grades.
14. To Post your grades,  click the Post Grades button -OR- click Option -> Post Grades
15. The Post Grades pop-up will appear.
    Fill in
• Grade Term = Q2
• Grades to post = Term Grades for all Students.
16. Click Ok
17. Once your grades are posted, your push pin will change from green to red.
18. You must Post Grades for each class individually.

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FAQs

• You may re-post your grades as many times as you please until the posting period ends.
• Want a printable copy of this verification page?  
• Select Reports -> Gradebook Sheet
• The Gradebook Sheet will appear.  
• Click Run.
• The printable version of your Post Columns page of your gradebook will pop-up
• Select Printer icon at the top of the Gradebook Sheet page.
  
• If you planning on using the same comment field for most of the students in your class, you can quickly add the comment to all students by using Options -> Fill Down Values or using <CTRL> D.  Then just change those students who need different comments.