Q3 Grades in Aspen

 How to Enter Quarter 3 Grades in Aspen

Posting Q3 grades is similar to posting Q1 and Q2 grades.

For semester courses, please remember that you must set up your gradebook for the new semester just as you did at the beginning of the year (see the blog entry Setting up your gradebook). This allows you to add assignments to your gradebook.

To Post your grades in Aspen Gradebook,

1. Go to the Scores page in your Gradebook
2. In the Grade Columns drop down box, select Post Columns (marked in yellow below)

   
   

   

   
   
   
   
3. The Aspen Posting columns will appear.  These are
• Q3Grd - Quarter 1 Grade
• Q3ClsAbs - Quarter 1 Class Absences
• Q3Com1 and Q3Com2 - Quarter 1 Comment 1 and Comment 2 fields
4. Select Update Post Columns button
5. This will take you through the Update Post Columns wizard.  (see images below)
• Step 1. Select the Grade Term (Q3) and the Grades to update (Term grades for all students). Then click Next.
  
  
• Step 2. Accept the next page selections, Quarter 3 Grade = Average:Q3 and Q3 Class Absence= Class Absence Total. Then click Next.

  
• Step 3. Confirms the choices made in Step 1 and Step 2.
  Click Finish,

  

   

6. These steps populate Q3Grd and Q3ClsAbs fields. Notice that the Q3 grade has been transferred to the Q3Grd field.

   

   
   
7. Add comment codes (see WHS Comment Codes, McCall Comment Codes)

Changing Grades

• If you would like to change the grade being reported on the report card/transcript, simply click on the grade in the Q3Grd field and change it. Modified grades will be indicated by a red, crossed out circle.

Pass/Fail/Medical/Incomplete Grades

• If your class gives Pass/Fail grades, change the grade in this Q3Grd field to indicate a Pass (P), Fail (F), Medical (M) or Incomplete (I).

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Applying the N-Rule (5 or more absences)

11. In Aspen, you will apply the N-Rule using the comment fields
• 100 N-Rule: May lose credit for course due to to attendance issues. Contact school administration.
• 101 N-Rule: Loss of credit, due to attendance issues, under consideration. Contact school administration

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What does the pushpin mean?  

• If the pushpin is black ,
  you can enter grades for this column, but you cannot post them to transcripts yet.
• If the pushpin is green with a triangle ,
  you can enter and post grades for this column.
• If the pushpin is red with a square ,
  you already posted the information to transcripts. If you need to change a grade, you will be able to repost your grade until report cards are distributed.  After that, you will need to complete the grade change form (see Guidance department).

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POSTING Grades

Once you have verified the grades, added comments, and applied the N-Rule if necessary, you can Post your grades. Posting your grades sends a copy of the grades in the field Q1Grd (and comments) to the report card / student transcript.

Once the posting period has opened, the pushpin will turn from red to green. The green signifies that you can post your grades.

• To Post your grades, click the Post Grades button

The Post Grades pop-up will appear.

• Fill in

• Grade Term = Q3
• Grades to post = Term Grades for all Students.
• Click Ok

Once your grades are posted, your push pin will change from green to red. (See image below)

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FAQs

• IMPORTANT: You must Post Grades for each class individually.
• You may re-post your grades as many times as you please until the posting period ends.
• There will be no printed verification sheets.  Instead, you can verify your grades on the Post Columns page of your gradebook (see steps 9 and 10).
• Want a printable copy of the grades that you posted?
• Select Reports -> Gradebook Sheet
• The Gradebook Sheet will appear.  
• Click Run.
• The printable version of your Post Columns page of your gradebook will pop-up
• Select Printer icon at the top of the Gradebook Sheet page.
  
• If you planning on using the same comment field for most of the students in your class, you can quickly add the comment to all students by using <CTRL> + D or by selecting Options -> Fill Down Values.  Then just change those students who need different comments.

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