Integrating Gmail and Google Calendar - Insert Invitation

• Have you wondered how you would insert invitations into your Gmail?  
• If you change a meeting time, would you like the other meeting attendees to learn of this without having to write them an email or give them a phone call?

Check out the video below which will show you how to use the Insert Invitation feature of Gmail to add meetings to your Google Calendar.

Boomerang: Tech Tip of the Week: April 28, 2014

by Kathleen Grace and DJ Fikru

Boomerang is an add-on to Gmail that will allow you to 

• schedule your emails to send at another time
• set up reminders to follow up on emails that you have sent 

Send Later

After you set up Boomerang, the Send Later button will be added below the Send button. This allows you to write the email now and schedule it to send when you want it to send.

Follow Up Reminders

Are you afraid that you will lose track of an important message? Boomerang also allows you to flag an email so that it will return to your inbox, mark it unread, starred, or return to the top of your message list.  

Waiting for a reply?

Boomerang will remind you about an email that you when you want to hear back about it.  It can also remind you if you have not received a reply at all.


Check out the Gmail add-on at www.boomeranggmail.com
There is a free 30-day trial where you can have unlimited use of Boomerang.  After that, you only get 10 message credits per month.  Unlimited personal use is $4.99 per month.

Tech Tip Of The Week 4/11/14: Transition

You may feel overwhelmed or confused in this transition period before we switch to Gmail.  

We suggest that you take some time to practice, play, and get used to Gmail now before First Class is shut down on July 1st.  

Free free to click on things and learn the layout.  
You cannot break it. You will just become more familiar with it.  

Here are a few things you can start doing now so you won’t panic on July 1st.

• Use Gmail's Fetch feature to transfer your emails to Gmail
• Export your Contacts
• Start notifying people that your work email is changing as of July 1st

Once your emails and contacts are in Gmail, you can start using it on a regular basis and feel comfortable once we officially make the switch.  

Fetch: Moving First Class email to Gmail

These instructions use a Gmail feature called Fetch which allows the transfer of your current Inbox from First Class to Gmail.  

Your First Class account is added to Gmail as if they are the same account.  
Fetch will pull all of your emails into your Gmail account and you can send emails as if from First Class.

Sign in to your Gmail account

Click on Gear icon in upper left and click on Settings under drop down menu

Go to the Accounts tab and Click “Add a POP3 account you own”

Type in your full First Class email account

Type in your First Class password

We recomend that you check the box:

Leave a copy of retreived messages on the server so you can continue to use First Class as well. Emails are transfered to Gmail and still remain in your First Class inbox.

DO NOT select the SSL box.

Please do not check the other two boxes.

In the next box, you can choose to send email as your First Class account:

Keep the box checked that says "Treat as an Alias" and click Next Step

 Click Send Verification

In the next box that opens, you will need a verification code from First Class.  

FirstClass

Open your First Class account and retrieve the code that is sent from Gmail.  

Copy the code from the email.

Gmail

Return to Gmail, and paste into this screen's box:

Once the email address is verified, return to the Settings menu.
Under Accounts, you will  notice two accounts listed.

Click on Make Default for your First Class account if you want users to see your First Class account as the sender.  Once First Class is shutdown this summer, you can switch this option to your Gmail address.

If you are ready to begin using Gmail as your primary email account, please check out the blog entry on Redirecting your FirstClass email.

Bookmarks in Chrome

Chrome bookmarks allow you to save webpages that you use frequently OR would like to revisit.  Interestingly, Chrome saves your bookmarks with your Gmail username and allows you to use these bookmarks anywhere that you log in.

Chrome Bookmarks Bar

To dock your bookmarks bar on the top of your Google page, click on the Chrome Menu icon in the top right of your browser window.

Select Bookmarks -> Always show bookmarks bar

In addition, you can toggle your bookmark bar on and off using Ctrl+Shift+B.

---

Add Items to Bookmark Bar

Adding bookmarks are easy in Chrome.  Simply click the star in the right of the address bar at the top of your browser.

---

If you would like to learn more about bookmarking in Chrome, check out the Google help pages: Create and find bookmarks and the Bookmark Bar.

Forwarding FirstClass Folders to Gmail

To forward your email folders from First Class to Gmail, you will first need to move the messages back to your inbox.  Unfortunately, FirstClass is unable to forward your email if it is in a folder.  

1. Login to FirstClass
2. In your Mailbox, select the folder you want transferred. 

3. Select all of the messages in the folder.

4. Right click within the selected area (i.e., marked above in blue)
    
5. Select Move to Folder (as below)

6. Choose your Mailbox and click OK

Your messages will be moved to your inbox.  Once the messages have be placed in your Mailbox, you will follow the directions described in the blog - Fetch: Moving your FirstClass email to Gmail.